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HOA
Management
DSI provides a
variety of services for
residential homeowner's
associations. Listed
below are some of the
services offered**:
General
-
Provide a
convenient meeting
room for board
meetings.
-
Primary contact
for all homeowners
in subdivision and
answer questions on
pressurized
irrigation system
during regular
business hours (9 am
to 5 pm, Mon – Fri).
-
Coordinate
duties of
maintenance company
during regular
business hours (9 am
to 5 pm, Mon – Fri).
-
Maintain current
billing addresses
for homeowners.
-
Provide
residents with a
method of conveying
opinions, incidents,
and annoyances to
the HOA board during
regular business
hours. We will
request that all
CC&R violations be
reported in writing
so that we can
properly convey
information to the
Board. We will keep
the name of the
person reporting the
violation
confidential.
-
Obtain quotes
for liability and D
& O Insurance for
Association and
present information
to Board.
-
Obtain bids for
vendor contracts and
present information
to Board.
-
Order postage,
checks, stationary,
envelopes as needed.
Not included is the
cost of office
supplies, copies,
postage, stationary,
envelopes, etc.
CC&R
Violations
-
Drive through
entire subdivision
to confirm CC&R
violations.
-
Write letters on
CC&R's violations
and follow up in
accordance with the
provisions of the
CC&R or at the
direction of the
Board. Architectural
Control Committee
issues are NOT
included in this
area.
-
Animal issues
(i.e. barking dogs,
etc.) will need to
be handled through
Animal Control.
Accounting
-
Invoice
homeowners for
regular assessments
as provided in the
CC&R’s. Special
assessment invoices
will be charged at
an hourly rate.
-
Receive payments
and make deposits at
bank.
-
Prepare monthly
statements for
invoicing, assess
finance charges and
provide reasonable
collection of dues
from homeowners.
Demand letters and
preparation, filing
and extensions of
liens and/or small
claims are extra.
-
Prepare
information on lot
closings to title
companies.
-
Accounts payable
as needed.
-
Provide HOA
Board with monthly
financials.
-
Reconcile all
bank/investment
accounts.
-
Coordinate with
accountant and
auditor for tax
returns and annual
audit. Preparation
of Federal and State
tax returns are
extra.
-
Work with the
Board in preparing
the annual budget.
-
Monitor Reserve
Accounts Balances.
-
Monitor
investments for HOA.
-
When CDs are
due, research all
banks for CD rates
and provide info to
the board.
Board
Meetings/Annual Meeting
-
Attend board
meetings, maximum
one hour time (if
needed).
-
Prepare for and
attend one
annual/special
homeowner’s
association meeting.
This list is not all
inclusive and can be
tailored to your
association needs. If
you would like more
information on our
services or would like a
proposal for the
management of your
association please
email us or phone at
939-6000.
**If
you would like a
printable form of this
list please
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